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How to use Shipstation with Webgility Desktop

An overview of workflows in Shipstation and Webgility Desktop

Webgility Help Center avatar
Written by Webgility Help Center
Updated over a week ago

How to download tracking details from Shipstation

This tutorial shows you the steps on how you can integrate Webgility Desktop with Shipstation in order to download the shipping tracking details and shipping cost and post them to the accounting software.

Step 1. Connect Shipstation as a shipping channel.

Go to Integrations Menu >> Shipping >> Shipping Settings

Select Shipstation, click Save and continue.

Enter the API key and API secret Key for the connection, you can find those details under the Account section of your Shipstation Admin login.

Test the connection and upon successful connection save and close.

Step 2. Configure Shipping fees settings if you want to record the shipping fees (cost) in the accounting software. You can skip this setting if you do not want to record the shipping fees per order in the Accounting system.

Go to Integrations Menu >> Accounting/POS/ERP >> Posting Settings.

Go to the Expenses & Fees Section and enable the Record shipping cost option.

Click on the Setup button and configure the fees details.

Step 3: Download Shipping tracking details from Shipstation.

Go to the New Orders Section, select the orders for which you want to download the shipping details, and click on More Actions, hit the Download Shipments button and Webgility will bring the tracking details and cost information from Shipstaion.

Step 4: Post Orders to Accounting software.

Select the orders that have shipped status after downloading shipping details from Shipstaion successfully and click Post to QuickBooks.

Note: If you choose to download “Shipped” status orders only from the online store then the shipping details should be downloaded with the order download and do not require an additional step of downloading shipments separately.

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