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QuickBooks Company File Size Limitations

This article explains about QuickBooks company file size limits, 250 MB for Pro & Premier and 1.5 GB for Enterprise and the risks of exceeding them, such as performance issues and data loss. It identifies warning signs like slow reports and large lists, explains how to check file size in QuickBooks Desktop, and advises that creating a new file and migrating data should be done by certified QuickBooks ProAdvisors due to the complexity involved.

QuickBooks File Size Limits: What You Need to Know:

There is a limit to how much information can be stored within a QuickBooks company file. This is what Intuit says about company file size limits:

  • Pro & Premier: Up to 250 MB

  • Enterprise: Up to 1.5 GB

The Impact:

When a company file exceeds these limits, it can cause serious performance issues and even lead to permanent data loss. Connecting an oversized file to Webgility Desktop may result in long delays when syncing or downloading data. 

The Warning Signs

  • Reports take 45–60 seconds to run

  • Item list is close to 14,500 entries

  • Customer, Vendor, or Employee lists are approaching 14,500 entries

  • The QuickBooks database fragment level is:

    • 15–19: Critical

    • 20 or more: Severe risk

How To Verify The QuickBooks Company File Size:

  • Login to QuickBooks Desktop, at the Home Page Press F2, on your Keyboard which will display the Product Information Window. 
  • Under File Information verify the following data, as shown in the GIF below.

How to Move Forward

A new company file must be created and truncated data from the old company file needs to be migrated over. This is a long process that can take hours and should only be handled by QuickBooks ProAdvisors who are trained in this process.