QuickBooks Pro, Premier, and Enterprise file size limitations.
There is a limit to how much information can be stored within a QuickBooks company file. This is what Intuit says about company file size limits:
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Pro & Premiere: Company file limit of 250MB.
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Enterprise: Company file limit of 1.5GB.
The Impact
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Connecting overloaded company files to Webgility Desktop may result in an extended wait time for downloading data from QuickBooks.
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Adding additional data to a company file that has already reached its limit can result in complete and unrecoverable data loss within the company file.
The Warning Signs
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Reports taking up to 45 - 60 seconds to run
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Item list reaching 14,500 entries
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Vendor, Employee, or Customer lists reaching up to 14,500 entries
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QuickBooks Database fragment is between 15 - 19 (identified as critical), 20 and above (identified as severe danger)
How to Move Forward
A new company file must be created and truncated data from the old company file needs to be migrated over. This is a long process that can take hours and should only be handled by QuickBooks ProAdvisors who are trained in this process.