QuickBooks Company File Size Limitations
There is a limit to how much information can be stored within a QuickBooks company file. This is what Intuit says about company file size limits.
Pro & Premiere: Company file limit of 250MB.
Enterprise: Company file limit of 1.5GB.
Connecting overloaded company files to Webgility Desktop can result in an extended wait time for downloading data from QuickBooks.
Adding additional data into a company file that has already reached its limit can result in complete and unrecoverable data loss within the company file.
The Warning Signs
Reports taking up to 45 - 60 seconds to run
Item list reaching 14,500 entries
Vendor, Employee or Customer lists reaching 14,500 entries
QuickBooks Database fragment is between 15 - 19 (identified as critical), 20 and above (identified as severe danger)
How to Move Forward
A new company file must be created and truncated data from the old company file needs to be migrated over. This is a long process that can take hours and should only be handled by QuickBooks ProAdvisors who are trained in this process.