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Post Amazon Settlement Deposits to QuickBooks Online

Amazon settles with sellers on a two-week cycle: sales income minus Amazon's fees and refunds nets out to a deposit that lands in your bank account. Webgility Online could already post your Amazon fees as a bill — but the deposit itself never showed up in QuickBooks. Now it can. Once configured, the net settlement amount posts to QuickBooks as a Transfer between your clearing account and your bank account, either manually or through automation — the same way Webgility already handles Shopify payouts.

What this feature covers:

This adds deposit posting for Amazon settlements — it does not add full settlement reconciliation (automatically matching every individual order, refund, and fee within a settlement) the way Webgility Desktop's reconciliation workflow does. Fee/expense posting continues to work exactly as it did before; this feature adds the missing deposit transfer on top of it.


Before You Begin

  • Your Amazon store is connected to Webgility Online and to QuickBooks Online. (Amazon deposit posting is QBO-only for now.)

  • You already have Amazon fee/expense posting configured (Bill or Expense) in Sync Settings. This feature adds to that — it doesn't replace it.


Step 1: Configure Deposit Accounts

1. In Webgility Online, go to Sync Settings for your Amazon store profile and open the Deposits tab.

Note: Unlike Shopify, deposit account mapping for Amazon stays on this Deposits tab rather than Chart of Accounts — Chart of Accounts isn't available for Amazon store profiles.

2. Configure:

  • From Account — the clearing account where Amazon settlement funds are held before the payout settles.

  • To Account — the bank account where Amazon deposits the payout.

  • Turn on the toggle to enable deposit posting.


3. Click Save.

Step 2: Post a Settlement

1. Go to your Amazon Settlement Reports screen and select a pending settlement.

2. Click Post.

Posting will create the fee bill/expense as before. If deposit posting is turned on and configured, it will also create a Transfer in QuickBooks for the settlement's net deposit amount, dated to match Amazon's deposit date for that settlement.

Step 3: Turn On Automatic Posting

In Automation Settings for your Amazon profile, turn on Sync Payout Deposit automatically. Once enabled, automated settlement runs will post the deposit transfer in addition to the fee bill — using the accounts configured in Step 1.

Tip: Post a settlement manually first and confirm the transfer amount and accounts look correct in QuickBooks before turning on automation.


How Posting Works

  • Deposit amount comes directly from Amazon's settlement report (the settlement's total amount) — no separate calculation is done in Webgility.
  • Deposit date matches the deposit date Amazon reports for that settlement.
  • Transfer is created between the From and To accounts you configured in Step 1.
  • Fees continue to post as a Bill or Expense, exactly as before — this setting only adds the deposit transfer alongside it.


Frequently Asked Questions

Q. Where do I configure the deposit accounts?
A. Sync Settings > Deposits tab for your Amazon profile. Both the account fields and the on/off toggle live here, unlike Shopify (where accounts live in Chart of Accounts) — Amazon doesn't have a Chart of Accounts tab.

Q. Does this replace my existing fee/bill posting?
A. No. Fee and expense posting for Amazon works the same as it always has. This feature only adds the deposit transfer.

Q. Does this reconcile every order, refund, and fee in my settlement the way Webgility Desktop does?
A. No — this posts the net deposit amount from Amazon's settlement report as a single transfer. It doesn't perform line-item matching of individual orders, refunds, and fees within the settlement.

Q. Is this available for QuickBooks Desktop or Xero?
A. Not currently — Amazon deposit posting supports QuickBooks Online only.


Q. I already posted a settlement before configuring deposit accounts. Will the deposit post retroactively?

A. No. Configure your deposit accounts and turn on the toggle first, then unpost and re-post the settlement (or wait for the next settlement cycle) for the deposit transfer to be created.