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Configure eBay to Post Invoice With Webgility Desktop

This article guides Webgility Desktop users on how to configure Webgility Desktop to post eBay orders as Invoices in QuickBooks. By setting up invoice posting rules and payment preferences, users can ensure that eBay transactions are properly recorded and reconciled within QuickBooks. The guide walks you through selecting the correct transaction type, marking invoices as paid, and specifying the appropriate deposit account to streamline accounting and reporting workflows.

Steps to follow:

  • To configure the invoice settings, in Webgility Desktop navigate to Connections >  Accounting/POS/ERP > Sync Settings.
  • Under Orders > Posting Rules > Select the transaction type for posting orders.
    • Choose Use this type for all orders.
    • Set the transaction type to Invoice and click Setup.
  • In Setup Transaction Settings, navigate to the Invoice tab and configure the invoice settings:
    • Check Mark invoice paid? if you want the invoice marked as paid in QuickBooks.
    • Under Deposit To, select the account where you want the payment to be recorded.

  • Save the settings and click Save & Continue